Event Success supports all processes
✔️Handle all ideas Budgeting ✔️Project management ✔️Resource planning ✔️Scheduling ✔️Event pages ✔️Communication ✔️CRM ✔️Arrival registration ✔️Financial management ✔️Follow-up
Event Management
Integrate event management and membership management within NetSuite
Event Success
Event Management in NetSuite
✔️ Event management via Oracle’s world leading ERP business system
✔️ Budgeting – Ensure your budget adds up before making decisions
✔️ Project management – Gain control over everything that needs to be done before, during, and after the event
✔️ Track expenditure and commitments with our financial tracking tool
✔️ Manage resources, venues, and schedules all in one place
✔️ Book sponsors and manage accommodations
✔️ Effective communication with participants, before, during, and after the event
✔️ Automatically generated Product sheets and other printouts
✔️ Event web pages dynamically created with all event information
✔️ Effortless registration with name tag printing for arrivals
✔️ A comprehensive Event solution with your financial management in the same system
✔️ Market-leading CRM – manage customers, participants, partners, and sponsors.
A comprehensive solution without compromises
Are you fed up with using multiple systems that don’t talk to each other?
Event Success is aimed at those of you who run events and are looking for a comprehensive solution that supports you in every aspect of the process. Whether the event format is digital, on-site, or hybrid, our solution handles all aspects of the process, from the idea stage to printing tickets to the final financial review.
Because our solution is built for NetSuite, in addition to the core Event Success features, you get the market’s best cloud-based ERP and CRM solution for your business.
Budgeting and tracking
Do you know if your events will be profitable?
With Event Success, you can easily achieve full control over your budget for each event, and calculate your event profitability in advance based on a variety of attendee scenarios. Furthermore, you can monitor your event profitability in real-time with actual revenues and costs, all managed within Oracle NetSuite, the worlds best-in-class financial ERP solution.
Realtime data to track progress, making decision making more accurate and informative.
Data can be viewed on a mobile device making it easier to immediately see the status of any event and ensure all elements are in place.
Resources, venues, and schedules
Do you have full control over your resource and venue bookings?
In the demanding world of producing an event, finding venues and scheduling the right resources is essential. Everything needs to be tied together in programs that engage and inspire your attendees. A schedule should be sent to participants and displayed on your website for easy reference. With Event Success, you get a platform that supports and manages all of this easily. Manage venues and resources, from initial contact to collecting presentations and images, to paying supplier invoices.
Having this level of control gives you peace of mind that the event will be a success.
Project management on a new level
Are you tired of old spreadsheets and post-it notes?
With Event Success, you get a powerful and easy-to-use project tool to make a real difference. Preconfigure project templates with activities for your specific type of event, choose a template and auto-generate the activities that need to be carried out.
Common activities include developing programs, booking speakers, reserving venues, ordering food, audio and visual equipment, providing accommodation, finding exhibitors and partners, event staffing, cleaning, marketing, paying suppliers, invoicing customers, and more.
The list of tasks before, during, and after the event can be extensive, making robust project management and support a necessity for delivering a successful event.
Communicate effectively
Do you have trouble managing communication smoothly with your participants?
With Event Success, your team get the assistance needed to maintain a professional dialogue with event participants. The solution ensures that confirmations, tickets, and program sheets are sent out in accordance with the event’s configuration.
All communication with the participants before, during, and after the event follows a common thread and makes the participants feel visible and cared for.
After the event, the solution helps to manage follow-ups with all participants for feedback and continuous improvement.
Event Success allows you to focus on delivering the best events so that maximum customer satisfaction is delivered.
Dynamic event website
Do you spend too much time publishing your events?
Event Success comes with the option of a pre-configured web portal to present your events online in an attractive and compelling way. Your event is dynamically created from NetSuite, based on the information the event team has configured within the system, and published on the website for public or private viewing. It’s easy to style the page and add custom content according to your preferences
The web portal works for all types of events, whether customised for a specific company or delivered as an open event that anyone can register for.
Makes it easy to publish events and ease of use for attendess to book on.
Lightning-fast check-in
Tired of long queues and manual check-ins?
Our Event Success registration solution is built for Oracle NetSuite. Using the camera on your mobile or tablet, you can easily scan the tickets, and the participants’ arrivals are registered, and their name tags are printed.
This makes it easy for you to keep track of who has arrived while delivering a smooth and professional experience for your attendees.
You can configure the name tags to be printed in a format and design your choice during registration, meaning you have the option to print logos of sponsors and increase revenues for the event.
World-class financial management
How much time do you spend per event managing invoicing, paying supplier invoices, and reconciling whether the event has been profitable?
With Event Success, everything you need is in one place. You can easily invoice for the event, and the customer can choose whether they want the invoices by post, email, or as an e-invoice. Send out purchase orders and register your supplier invoices upon arrival via scanning and manage approval as needed.
As all revenues and costs are linked to the event and you can immediately see the event profitability in the income statement and balance sheet.
With finance as an integrated part of the solution, you save both time and money while gaining full control over all procedures within NetSuite.
CRM for the entire customer journey
Do you have control over your customers, your pipeline, and how you generate more sales?
Event Success includes a powerful Oracle NetSuite CRM solution to provide your team with all the support they need when chasing new business. Whether it’s about finding new event participants, sponsors, exhibitors, or working with existing customers, your sales and marketing team have a powerful set of tools to achieve optimal success.
With all the data collected in NetSuite, it’s easy to filter different target groups for upcoming events. The marketing department can easily target campaigns and e-marketing to these target groups and assist salespeople in mass processing leads, prospects, customers, and previous event participants in your marketing activity.
Our customers are incredibly important to us, and we believe you will share the same values. Event Success includes a support module to make it easy to keep track of and manage incoming requests.
With Event Success, you can truly take care of your customers throughout their lifecycle.
Event Management
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A project tool that gives you a complete overview and control
✔️Project templates for all types of events ✔️Automatically generated activities ✔️Activity tracking ✔️Resource planning ✔️Time tracking ✔️Forward invoicing ✔️Reporting ✔️Retrospective for learning and improvement
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Arrival registration gives the event a more professional feel
✔️Scan ticket with phone or tablet ✔️Automatic arrival registration ✔️Printing of name tags - The layout on the tag is optional and can be part of a sponsorship package where the sponsor gets their logo printed out.
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With fully integrated finance, you can become more efficient and grow
✔️Accounts receivable ✔️Automated notification and invoicing via e-invoice, email, and postal service ✔️Collective invoicing with flexibility ✔️Accounts payable ✔️Scan and arrival registration ✔️Monitoring and reporting ✔️Support for Group management ....... And much more
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Get full control of customers and your sales progress
✔️Prospecting Lead management ✔️Customer management ✔️Participants ✔️Manage sponsors and partners ✔️Sales pipeline ✔️Activity management ✔️Marketing Sales budgets ✔️Support
Benefits
- Benefit from our true understanding of events management
- Increase productivity by saving invaluable time and costs
- Entirely scalable tool that grows with the needs of your business
- Single-source solution ensures your data is stored securely on the Cloud
- Integrate membership management with event management, CRM and financials
- One single port of call for all of your event requirements